Regular Meeting of Council

Motion to adopt the Minutes of the Regular Meeting of Council of Tuesday, February 27, 2024, as presented.

Motion to lower the City flag the week of April 1, 2024, to honour former city employees and Members of Council who have passed away in 2023: •Francis St. Louis – January 14, 2023 •Jacqueline Tabram – January 30, 2023 •Leonard James Tapp – February 14, 2023 •Donald Charles Deebank – April 25, 2023 •Frank MacIsaac – April 26, 2023 •Glenn Primeau – June 13, 2023 •Leslie O’Shaughnessy – August 14, 2023 •Jocelynne Sauve – September 13, 2023 •Conrad Miller – September 30, 2023 •George Joseph Sarault – September 30, 2023 •Garry Derochie – October 1, 2023 •Vincent Taillon - October 4, 2023 •James Doherty – October 17, 2023 •Reginald Grant – November 8, 2023 •William Rankin – December 7, 2023

Motion to receive Report 2024-04-Fire Services.

Motion to approve the recommendations as presented in Consent Items of the Agenda save and except Items 7 and 8.

Motion to receive Report 2024-17-CAO Strategic Plan - Vision Statement and adopt the revised vision statement as presented.

Motion to rescind the previous motion to approve the recommendations as presented in Consent Items of the Agenda save and except the Joint Tender - Road Resurfacing on Vincent Massey drive and the Broadview Park Pickleball Court Reconstruction Reports. This motion to rescind required a 2/3 majority vote. Motion to Rescind

Motion to Motion to approve the recommendations as presented in Consent Items of the Agenda save and except Items 5 and 6.

Motion to award the joint tender for Hot Mix Asphalt on Vincent Massey Drive and on Cornwall Centre Road to Cornwall Gravel Company Limited, from Cornwall, Ontario, at the total cost of $915,345.20 including HST, being the best bid meeting the tender specifications.

That Council approve the non-competitive procurement for the construction of Broadview Park Pickleball Courts to Bourassa Sport Technologie at a total cost of $424,650.58 including HST.

Motion to amend the Procedure By-law by having the Agenda finalized and published on the Wednesday, prior to the Meeting of Council.

Whereas the City of Cornwall declared a Climate Emergency in 2021 and adopted a Climate Action Plan in 2023; and Whereas the City of Cornwall recognizes the urgency and importance of addressing climate change and is committed to meeting Net Zero by 2050; and Whereas incorporating a climate lens into decision-making processes is essential for effective climate action; and Whereas, fostering sustainability and resilience is imperative for the well-being of current and future generations. Now therefore be it resolved that the Council direct Administration to prepare a report which includes a mechanism to ensure all relevant departments include a climate lens in their reports to Council, assessing the potential climate impacts and opportunities associated with proposed actions and that this directive shall apply to all reports pertaining to infrastructure, planning, procurement, operations, and any other matters with potential climate implications; and Now therefore be it further resolved that Administration include a brief section in each report to state if there is a potential impact to climate change, and if there is an adverse impact, what steps will be taken to mitigate such impact.

Whereas the City of Cornwall is committed to upholding and promoting human rights principles in all aspects of its operations; and Whereas integrating a human rights lens into relevant reports can enhance the City's ability to identify, address, and prevent potential human rights violations; and Whereas, by incorporating a human rights perspective into reports, the City can better identify areas for improvement, promote inclusivity, and advance the well-being of all residents; and Whereas the Ontario Human Rights Code (OHRC) mandates the protection and promotion of human rights within Ontario, requiring public entities to take proactive measures to prevent discrimination and uphold human rights standards; and Whereas the integration of a human rights lens into municipal reports aligns with the obligations outlined in the OHRC and reflects the City's commitment to upholding human rights legislation. Now therefore be it resolved that the Administration be directed to prepare a report outlining a mechanism to systematically incorporate a human rights lens into all relevant reports generated by the City of Cornwall; and Now therefore be it further resolved that this report include recommendations on training, resources, and guidelines to support staff in implementing this mechanism effectively.

Whereas the City of Cornwall seeks to promote sustainable urban development and address housing affordability concerns; and Whereas parking minimums and height restrictions can act as barriers to densification and inhibit the efficient use of land within the city; and Whereas removing parking minimums and height restrictions has the potential to encourage denser development, reducing urban sprawl and promoting more walkable and transit-friendly communities; and Whereas denser development can lead to more efficient land use, reducing the need for extensive infrastructure and transportation networks; and Whereas, by removing parking minimums and height restrictions, the City can incentivize developers to allocate more space for green areas, promoting environmental sustainability and enhancing the overall quality of life for residents; and Whereas, research indicates modern planning and policy practices advocate for the removal of such restrictions, aligning with global trends in urban development and policy modernization. Whereas studies have shown that denser development can lead to lower greenhouse gas emissions per capita by reducing the reliance on personal vehicles. Now therefore, be it resolved that the Administration at the City of Cornwall be directed to prepare a comprehensive report with recommendations on removing parking minimums and height restrictions for new developments, taking into consi

Whereas it is the legal mandate and responsibility of municipal Councillors to oversee all municipal spending, to be accountable for the budget, and to perform this duty in conformity with the policies and bylaws of the municipality and the Ontario Municipal Act; and Whereas Article 5, 5.1 c of the Procedural By-law states clearly that Council determines which services the city provides, and 5.1 e further clarifies that it is the role of Council, to ensure the accountability and transparency of the operations of the city, which include the activities of the senior management of the city; and Whereas, in the budget preparation, Council and Administration work very closely together; and (Sometimes) Administration makes a recommendation to Council or vice versa and after debate, Council determines and approves the policy recommendation. Regardless of which party initiates the process, the responsibility for approving the budget and any supplementary spending undertaken after the annual budget has been established, rests with Council. Following the decision of Council, Administration's task is to implement the policy that has been developed by Council; and Whereas after a budget has been approved, there might arise a necessity for the municipality to initiate supplemental expenditures not foreseen in the course of budget deliberations for which there are policies and by-laws to regulate any such sup

Motion to move into a Closed Meeting to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001. (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, Item #1 - Contracted Services Update - CAO b) personal matters about an identifiable individual, including municipal or local board employees d) labour relations or employee negotiations (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

Motion to adopt By-laws 2024-018 to 2024-027 inclusive, listed on the Agenda.

Motion to adopt By-law 2024-08, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Tuesday, March 26, 2024.

Motion to adjourn the Regular Meeting of Council of Tuesday, March 26, 2024, at 11:05 p.m.