Regular Meeting of Council

Motion to move into a Closed Meeting at 6:00pm to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001. A meeting closed to the public to deal with the following subject matters #1 Proposed Land Acquisition - 2026-07-Deputy CAO (c) a proposed or pending acquisition or disposition of land by the municipality or local board #2 Event Agreement - 2026-07-Parks, Recreation, Arts & Culture (h) information explicitly supplied in confidence to the municipality or local board.

That Council adopt the Agenda for the Regular Meeting of Council of Monday, January 26, 2026, as presented.

That the Minutes of the Regular Meeting of Council of Monday, January 12, 2026, be adopted as presented.

That Council receive the presentation and that the recommendation be forwarded to Administration for review and report.

That Council approve Consent Reports #2 and Consent Report #3 as presented. 1. Cornwall Hwy 401 Area Profile Signage, 2026-09-Parks, Recreation, Arts Culture (moved for discussion) 2. Corporate Vehicle Use, Safety, and Reimbursement Policy, 2026-01-Human Resources That Council approve this update and renaming of the Vehicle Use – Corporate Policy (FI.adm.09-01, effective date 2009-09-28) and receive Report 2026-01-Human Resources. 3. Fourth Quarter Procurement Report 2025, 2026-05-Financial Services That Council receive the Fourth Quarter Procurement Report for the period ending December 31, 2025. 4. RFP Terms of Reference 26-P01 City Wide Sewer Model, 2026- 04-Financial Services (moved for discussion) The Motion to Approve Items #2 and #3

That Council 1. Receive Report 2026-06-Financial Services for the 2026 Annual Report for the Municipal Grants Program. 2. Approve the recommended changes to the Municipal Grants Policy and the Municipal Grants Program Guidelines as outlined in this report.

That Council allow "Friends of Engine 17" an additional twelve (12) months to continue their fundraising efforts to proceed with the refurbishment and relocation.

That Council receive this report.

That Council: a. Receive report #2025-63-IMW for informational purposes; and b. Provide direction to Administration to proceed with a coordinated approach to advancing a permanent tree protection by-law within the City of Cornwall and direct Administration to proceed with the following actions as recommended: i. Proceed with advancing a permanent Tree Protection By-Law based on the existing Temporary Tree Protection By-Law, focused on woodlot protection and tree removal prior to the appropriate environmental studies, planning applications and development approvals. Administration shall report back to Council with a proposed updated by-law, inclusive of stakeholder consultation results, implementation experience, and recommended revisions, for Council consideration and approval; ii. Update the City’s Subdivision and Site Plan Control Design Manuals and associated development agreements to encourage tree preservation, increase tree canopy, strengthen landscaping standards, and urban canopy outcomes within new development and redevelopments projects; and iii. Proceed with the development of a Request for Proposal (RFP) to retain a consultant to prepare an Urban Forest Management Plan (UFMP) for the City of Cornwall which will inform long-term tree canopy management, priorities, and potential enhancements to private tree protection policies and by-laws to meet urban canopy goals. Administration to seek and apply for available external funding opportunities to support the completi

That Council receive this Report for information purposes.

That Council receive Report 2026-04-Financial Services.

WHEREAS Council, at its meeting of November 25, 2025, approved a leave of absence for Councillor Syd Gardiner; and WHEREAS Councillor Gardiner has requested a further extension of his approved leave due to ongoing personal and health circumstances; and WHEREAS Section 259(1)(c) of the Municipal Act, 2001 states that a Member’s office becomes vacant if the Member is absent from Council meetings for three successive months unless the absence is authorized by a resolution of Council; and now therefore be it RESOLVED That Council authorizes an extension of the approved leave of absence for Councillor Syd Gardiner until the beginning of April 2026; and be it further RESOLVED THAT Councillor Gardiner shall retain his seat on Council throughout the duration of the authorized leave, in accordance with the Municipal Act, 2001

That By-laws 2026-09 to 2026-11, be approved subject to Section 284.11 (4) of the Municipal Act.

That By-law 2026-12 to appoint Members of the Community to Lay Appointment Committees be approved.

That Council receive the report.

That By-law 2026-14, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday, January 26, 2026, be adopted.

That the Regular Meeting of Council be adjourned at 9:20 p.m.