Regular Meeting of Council

Motion to move into a Closed Meeting at 6:00 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001. A meeting or part of a meeting may be closed to the public if the subject matter being considered is, #1 HR Update - (b) personal matters about an identifiable individual, including municipal or local board employees (d) labour relations or employee negotiations #2 Contract Negotiations Update - (d) labour relations or employee negotiations #3 Litigation Update - (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

Motion to adopt the Agenda for the Regular Meeting of Council of Monday, June 23, 2025, as amended.

Motion to adopt the Minutes of the Regular Meeting of Council of Monday, June 9, 2025, as presented.

That Council receive the Delegation from Supervisor Susan Bellor, Town of Massena - 2025-71-CAO

That Council approve Bulk Consent Reports #2 and #3.

That Council receive report 2025-111-CAO

a. That Council endorse a submission of an application to the Municipal Housing Infrastructure Program – Health and Safety Water Stream (MHIP-HSWS); and b. That the project submitted for the funding program shall be the Secondary Water Intake Project.

That Council approve the three (3) Cornwall Planning Programs Evaluation Group recommendations as presented on May 22nd, 2025. Motion

1. That Council support Administration in its efforts to continue offering the services of Wedding Officiants through the Clerk’s Office; and 2. That appointments of two to three additional individuals both within and outside the organization be supported; and 3. That By-law 2025-063 be presented for approval, as amended; and 4. That the proposed fee structure “Appendix A” be approved, as amended.

That Council approve option A) Keep Naturalized area and paths – adding an additional pass along the perimeter

That Council approve the non-budgeted procurement of Tender 25- T33 Cornwall Civic Complex Dehumidification Replacement to Carmichael Engineering from Ottawa, Ontario, at the price of $ 1,082,139.80 including HST, being the best bid meeting the tender specifications.

That an appeal to the decision of the Clerk in that Council's question to administration requesting the revenue generated by the Salons was outside of the subject matter being debated. Members of Council appealed the Clerk's decision in that they wanted to inquire as to the revenue intake generated through the rental of the salons was relevant to the recommendation on the approval of the tender. The Motion to appeal

That Tender No. 25-T23 be awarded to C.M.G. Innovation Company Limited at the total bid price of $884,310.76 including HST, being the best bid meeting the tender specifications.

That Council approve the recommended updates to the Procedure By-law, as follows: 1. That Article 3.2 b) be added to Article 3.2, "Suspension of the Rules" to ensure that there is a clear rationale of why the Rules are being waived. 2. That Article 4.7.3 be added to Article 4.7, to mandate that the Clerk liaise with all Members of Council in an effort to arrange a time when most Members are available to attend Special Meetings of Council. 3. That the “Reports from Inquiries” section of Article 9, the “Agenda Order” be renamed “Listing of Unfinished Business” and that this listing be included on every Agenda. 4. That reports on an Agenda include the signature block of staff who prepared and approved them. 5. That staff no longer make presentations unless directed to do so by the Mayor/Chair. 6. That, further to comments from Council over its term and following its meeting of May 26, 2025, Council approve the recommended updates to the Procedure By-law outlined in the red-lined version of the By-law attached to this report

That Council approve the amendments to the Code of Conduct for Members of Council and Local Boards Policy as described in this report.

That Council approve the amendments to the Council-Staff Relations Policy as described in this report.

1 - That Council approve the minor wording amendments to the Town Hall Meetings Policy as described within this report. It was then Moved By: Carilyne Hébert, Councillor Seconded By: Maurice Dupelle, Councillor To amend the main Motion, as follows: 2 - That article 5. (m) be amended to add "and that Council have the ability to question Staff on questions that they may have on the subject matter being discussed". Motion to Amend

That Council approve the Routine Disclosure and Active Dissemination By-law and a Routine Disclosure and Active Dissemination Policy as described in this report.

That Council approve the Delegation of Authority By-law as described in this report and that Council repeals By-law CO-07-01 (copy attached).

That Council approve this report.

That Council adopt By-laws 2025-062 and 2025-063.

That Council adopt By-law 2025-064, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting of June 23, 2025.

Motion to adjourn the Regular Meeting of Council of Monday, June 23, 2025, at 9:25 p.m.