Regular Meeting of Council

Motion to move into a Closed Meeting at 5:30 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001. (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, Human Resources Update - 2025-139-CAO (b) personal matters about an identifiable individual, including municipal or local board employees (d) labour relations or employee negotiations Collective Bargaining Update (ONA) - 2025-08-FS (b) personal matters about an identifiable individual, including municipal or local board employees (d) labour relations or employee negotiations Legal Matters Update - 2025-146-CAO (b) personal matters about an identifiable individual, including municipal or local board employees (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Human Resources GSDL - 2025-02-GSDL (b) personal matters about an identifiable individual, including municipal or local board employees ITT Training - 2025-26-FS (3.1) A meeting of a council or local board or of a committee of either of them may also be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee Legal Matter Update 2025-05-Le

Motion to adopt the Agenda for the Regular Meeting of Council of Monday, August 11, 2025, as presented.

That the Minutes of the Regular Meeting of Council of Monday, July 14, 2025, be adopted as presented.

That Council approve the petition process through the Ministry of Agriculture for required drainage works by the City of Cornwall and that Council accepts the Petition and authorize Robinson Consultants to prepare an Engineer's Report on the matter.

That Council endorse the use of optical scanning equipment and internet voting for the 2026 Municipal Elections and that the Clerk’s Office be authorized to pursue these alternative voting methods.

That Council approve the following updates to the proposed Committee Procedures: 1.That Article 2.9 of the Appendix be amended to confirm that Councillors appointed to various Agencies, Boards and Commissions adopt an oversight role, such that they are to provide Council’s existing position on various matters that may arise. 2.That any subject matter on a Committee’s Agenda must be directly related to the Committee’s Terms of Reference and Council’s priorities, and that the Office of the City Clerk be authorized to implement the administrative procedures and practices to ensure this alignment. 3. That the Chair work with the Committee Leader (Senior Manager, or designate, responsible for the Committee) to prepare the agenda items. 4.That the following clause be added to all Terms of Reference for all Committees. “The Chair and the Committee Leader, hold the authority to schedule and cancel committee meetings, in consultation with the office of the City Clerk.” Motion to Amend It was then moved by Councillor Sara Good and Councillor Carilyne Hebert that clause 3 be amended in that the words “or designate” be added immediately following “Senior Manager” Motion to Amend

That Council approve the following, as amended: 1. Petitions Policy 2. Temporary Street Closures - Policy 3. Flags and Proclamations - Policy 4. Election Compliance Audit Committee - Terms of Reference It was then moved by: Denis Sabourin, Councillor Seconded By: Fred Ngoundjo, Councillor That the Franco-Ontarien Flag be raised annually on September 25, in recognition of La Journée franco-ontarienne, and that this observance be incorporated into the Flag and Proclamations policy. Motion to Amend

That telephone text numbers also be included in the Petition Policy, clause ”4 e) For electronic petitions, petitioners must provide their name, street address and valid e-mail in lieu of their signature.” Motion to Amend

That the following Petition Policy clause 4. k) be amended to read "that Petitions may not include supplementary materials, such as maps, pictures, news articles, explanatory or supporting statements are attached or appended" Motion to Amend

That By-laws 2025-075 to 2025-079 inclusive, listed on the agenda be adopted, as presented Motion

That Council receive report 2025-137-CAO

That By-law 2025-080, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday, August 11, 2025, be adopted, as presented.

Motion to adjourn the Regular Meeting of Council of August 11, 2025, at 8:10 p.m.