Special Meeting of Council

Motion to move into closed session at 5:00 p.m. in accordance with subsection 239(2) of the Municipal Act, 2001 to consider matters relating to: (b) personal matters about an identifiable individual; (c) a proposed or pending acquisition of land; (d) labour relations or employee negotiations; (e) litigation or potential litigation affecting the municipality; (f) advice that is subject to solicitor-client privilege; (i) technical, commercial and/or financial information supplied in confidence; (j) trade secret or financial information of the municipality which has monetary value; and (k) a plan to be applied to negotiations. Closed Meeting Agenda Items Item #1 – Agreement Matter (b),(f),(i),(j),(k) Item #2 – Labour Relations Matter (b),(f) Item #3 – Property Matter (c),(f) Item #4 – Procurement Matter (i) Item #5 – Legal Matter (b),(d),(e),(f) Item #6 – Legal Matter Update (b),(d),(e),(f) Item #7 – Organizational Update (b),(d),(e),(f)

That Council adopt the Agenda for the Special Meeting of Council of July 27, 2026 as amended.

That Council receive the report. Motion

That Council approve the revised Flags and Proclamations Policy, dated July 27, 2026, as presented.

That Council approve the Terms of Reference for the City of Cornwall Property Standards Appeals Committee, attached.

That Council approve the award of RFP 26-P04 to 10097047 Canada Inc. o/a EVB Engineering in the total amount of $7,288,205.07 including HST, as the highest-ranked proponent meeting the requirements of the Request for Proposal. Motion

That Council receive this report for information and select one of the attached image options incorporating the message “Cornwall – Welcome / Bienvenue / Shé:kon” for use on the Highway 401 Area Profile Sign, and direct Administration to proceed with implementation of Council's selected design.

THAT Council approve the Municipal Grants Program Policy and Guidelines attached to this report (the “Policy”), establishing a structured, transparent, and accountable framework for the administration of municipal grant funding to eligible community- based organizations; AND THAT Council approve the continued delivery of the Municipal Grants Program through the following funding streams:  Community Events Stream;  Community Funding Stream (operations and capacity support);  Signature Events Stream; and  Senior Social Connection Grant Stream. AND THAT all grant funding remain subject to Council-approved budget envelopes, eligibility criteria, evaluation frameworks, and available funding, in accordance with the Policy; AND THAT Council approve the Municipal Grants Review Committee Terms of Reference, confirming the delegated authority of the Municipal Grants Review Committee (the “Committee”) to review, evaluate, approve, or deny applications within Council- approved budget envelopes and in accordance with the Policy; AND FURTHER THAT Council receive annual reporting from the Committee regarding funding decisions, program outcomes, and any recommendations for changes to the Policy or Terms of Reference.

That Tender 26-T25 be awarded to MacEwen Petroleum Incorporated, Maxville, Ontario, for a two-year period, with the option to renew for two (2) additional one (1) year terms, as the lowest evaluated compliant bid meeting all tender requirements and providing the best discount per litre.

1. That Council receive this report regarding the modernization of the City's taxi licensing framework; 2. That Council acknowledge and support the Cornwall Police Services Board's request to transfer responsibility for the administration and regulation of taxi and vehicle for hire licensing to the City of Cornwall, subject to the development of an implementation framework and future Council approval. 3. That Council direct Administration to undertake stakeholder consultation with industry representatives, existing licence holders, accessible transportation providers, and affected parties regarding the development of a Vehicle for Hire By-Law; 4. That Council direct Administration to prepare a Vehicle for Hire By-Law for future Council consideration and adoption; 5. That Council direct the Clerk's Department to establish a Vehicle for Hire Commission, including terms of reference, membership composition, and governance structure, for future Council approval; and 6. That Council direct Administration to report back to Council with the proposed by-law, implementation plan, fee structure, accessibility considerations, and governance framework.

WHEREAS: 1. Joseph's Villa employs over 450 nurses and personal support workers; 2. Many visitors to residents are elderly and require mobility aids such as canes and walkers; 3. Employees, visitors, and residents must cross York Street to access the parking lot; 4. Reduced daylight during the winter months can make it more difficult for motorists to see pedestrians; and 5. Concerns have been raised regarding vehicle speeds and pedestrian safety in the area. NOW THEREFORE: 1. That Administration investigate the feasibility of installing a pedestrian crosswalk on York Street in the vicinity of St. Joseph's Villa. 2. That Administration investigate the feasibility of installing an amber flashing pedestrian warning system in the vicinity of St. Joseph's Villa. 3. That Administration report back to Council with its findings and recommendations.

That By-laws 2026-70 to 2026-72 be approved.

That By-laws 2026-73 to 2026-75 be approved.

That Council receive the Unfinished Business Listing for information.

That By-law 2026-76, a By-law to confirm the proceedings of the Council of the Corporation of the City of Cornwall at its Special Meeting held on Monday, July 27, 2026, be approved.